We understand how frustrating this must be, and we want to make it right. We regret to inform you that due to an error on our part, your order was not shipped as expected and did not arrive by the promised delivery date. We are writing to apologize for the mistake we made in processing your recent order. Apology Letter: We Regret to Inform You of Our Mistake We appreciate your interest in our company, and encourage you to apply for other open positions in the future. Please know that our decision was based on a thorough and thoughtful evaluation of all applicants, and was not a reflection of your qualifications or abilities. After careful consideration, we regret to inform you that we have determined that you are not the best candidate for this position. Thank you for your interest in the, and for taking the time to apply for the job. 7 Regret to Inform You Email Templates for Different Reasons Rejection Letter: We Regret to Inform You of Our Decision Remember to proofread and edit your message carefully before sending it, and consider offering additional support or resources if appropriate. Gratitude: “We are grateful for your interest in our company and wish you all the best in your future endeavors.”īy following these guidelines, you can structure your “we regret to inform you” email in a way that is clear, empathetic, and professional. This can soften the blow and maintain a positive tone for future interactions. Express Gratitude: Regardless of the outcome, it’s important to express gratitude for the recipient’s interest or effort. Next Steps: “We encourage you to continue to watch our job postings and apply to any other positions that may be a good fit for your skills and experience.”Ĥ. For example, if they applied for a job, you could offer to keep their resume on file for future openings or provide information about other positions that they may be a better fit for. Offer Next Steps (if Applicable): Depending on the situation, you may want to provide information about next steps or alternative options for the recipient. Reason: “While we were impressed with your experience and qualifications, we received an overwhelming number of applicants for this role and had to make some tough decisions.”ģ. This can help the recipient understand the decision and potentially improve their future prospects. Provide a Reason (if Possible): If there is a specific reason why the recipient is not being selected, it’s important to provide that information in a respectful and professional manner. We regret to inform you that we are not moving forward with your application at this time.Ģ. Opening sentence: Thank you for your interest in our company and for taking the time to apply for the role. Subject line: Rejection of Job Application Start with a Clear and Empathetic Statement: Your subject line and opening sentence should clearly state the bad news and express empathy for the recipient. Here are some tips for crafting the best structure for your email:ġ. You want to make sure that your message is clear, concise, and empathetic, while also providing any necessary information and expressing gratitude for the recipient’s interest or effort. When it comes to sending a “we regret to inform you” email, structure is everything. Sorry to Break the News The Best Structure for a “We Regret to Inform You” Email: But by starting with a template, you’ll save time and energy, while still conveying your message in a clear and professional manner. You might need to change the language, tone, or format to suit your needs. Of course, it’s important to personalize your message based on the situation at hand. Whether you need to decline a job offer or notify a candidate that they haven’t been selected for an interview, you’ll find plenty of inspiration in our sample emails. This is why we’ve put together a collection of examples that you can use as a starting point for crafting your own message. And, in some cases, it may not even be a reflection of your qualifications or abilities.Īt times like these, it can be helpful to have a sample of a “we regret to inform you” email in hand. However, it’s important to remember that rejection is a natural part of the job application process. It can make you feel like you’ve been rejected, overlooked, or that your hard work was for nothing. We understand that receiving a “we regret to inform you” email can be disappointing and demoralizing.
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